BDA0219653 – Storage Facilities

CLOSING DATE: 13 February 2019 AT 11:00 AM

The MBDA seeks quotes from suitably qualified service providers for:


Corporate Service- IT


1.Services required:

  • The MBDA requires the services of a storage facilities service provider for records retention for the MBDA offices and its managed facilities, for a contract period not exceeding twelve (12) months. The Applicant must have storage a storage facility within Nelson Mandela Bay.

1.1       Document Storage

There are currently 439 boxes which occupies approximal 4 square meter of space stored at our current service providers facilities.


  • Provide proof of a secure fireproof environment;
  • Provide proof of a waterproof area;
  • Provide a sample of Indexing and labeling of boxes;
  • Provide sample document storage report for similar clients who store boxes in your storage facility;
  • Provide proof a 24-hour monitored security service in place;
  • Provide proof that there is authorized access to the facility;
  • A secure loading and unloading area;

State how documents will be transported to and from premises

  • Provide proof that there are adequate fire detection systems,
  • Provide company’s disaster management and recovery policy
  • A detailed company profile and contactable references (minimum of 3);
  • Provide your current Disaster Management Policy and backup plan in case of fire, flood, theft at premises (duplicate with 1.9)
  • The Applicant must have a storage facility within Nelson    Mandela Bay, provide proof of Business adress via utility bill.
  • It would be an advantage if the main applicant is registered with Professional Records and Information Services Management International (PRISM)
  •  All bidders must be registered on the National Treasury Supplier Database (CSD) and the Nelson Mandela Bay supplier database
  • Annexure A – Functionality Criteria. Bidders must score minimum of 30/40

The MBDA reserves the right to visit the site prior to making an award to any bidder.


  • Other optional services that may be required:



Scanning and storing of documents electronically (i.e. on cloud, compact disk, USB).  For tender evaluation purposes the following paper size will be requested:

  • A5
  • A0
  • A1
  • A2
  • A3
  • A4


For Technical Enquiries contact : Archiebald Hlongwa on 041 811 8200
Email -

For SCM related Enquiries contact Khanyisile Notshulwana on 041 811 8247


13 February 2019 11:00 AM

All responses to be submitted online via NMBM system.