BDA0519683 Pre – owned Rental copies

CLOSING DATE: 16 May 2019 AT 11:00 AM

The MBDA seeks quotes from suitably qualified service providers for:


Corporate Service HR


The MBDA require a multifunctional mono (black and white) 4 – in 1 printer with copying, printing, scanning and fax machine capabilities.



Average monthly volume of 25,000 copies

Duplex coping/ printing

Scan to USB/Scan to HDD/E-mail

A5-A4-A3 paper size

Standard memory – 2GB

User code capabilities

Reverse Automatic Document – Feeder

Operating system must be compatible with Windows XP

Fax machine function

Stapling Function

Duration – 6 Months





The pricing proposal must include the following:


Monthly rental cost (exclusive of VAT)


Full maintenance cost which must include (but not limited to) the following:

  1. Repairs
  2. Replacement parts
  3. Labour cost
  4. Black Toners (must be 100% coverage)
  5. Photocopier drum
  6. Software calls
  7. Telephonic support
  8. Turn-around time for call outs
  9. Travel costs


Archiebald Hlongwa
041 811 8200


16 May 2019 11:00 AM

All responses to be submitted online via NMBM system and Detailed quotations together with the supporting documents to be submitted to the following email address:
The above must be submitted Thursday 16 May 2019 11H00

1.1. All prices shall be must exclusive of Value Added Tax (VAT).
1.2. All prices will be evaluated exclusive of VAT.
1.3. It is compulsory for all potential suppliers to be registered on the Central Supplier Database.
1.4. Suppliers to submit MBD 4; MBD 9 and B-BBEE certificates
1.5. Service Providers to be Tax Compliant on CSD, no awards will be made to service providers who are not Tax Compliant
1.6. The municipality reserves the right not to accept the lowest or any quotation and no reason to the acceptance or rejection of quotation will be furnished.
1.7. Quotations to be valid for 60 days from closing date
1.8. The MBDA SCM policy will apply